ENTERING INVITATION TO THE REGISTER OF INVITATIONS

NOTICE: Invitation for foreigner issued under the application for entry of the invitation to the register of invitations is not a document conferring the right to take up work on the territory of the Republic of Poland. The procedure of entering the invitation to the register of invitations is not appropriate when the purpose of residence in the Republic of Poland is to perform work.

 

Who submits the application?

  1. Polish citizen residing in the territory of the Republic of Poland, as well as a citizen of a Member State of the European Union, Member State of the European Free Trade Association (EFTA) – the parties of the agreement on the European area of Economic, i.e.: Iceland, Norway, Liechtenstein or the Swiss Confederation or a member of their family, residing in the territory of the Republic of Poland and with the right of residence or the right of permanent residence in that territory,
  2. A foreigner staying directly before issuing an invitation legally and continuously for at least five years on the territory of the Republic of Poland, or who has a permanent residence permit or residence permit for a long-term resident of the EU, 
  3. A legal person or an organizational unit without legal personality, established on the territory of the Republic of Poland. 

 

When should I submit the application?

Submit a document at any time convenient for you.

 

How can I make an application?

  1. In person after previously booking a visit at https://rezerwacje.duw.pl/reservations/ or in person after previously filling out the application on-line, printing out and making a reservation of the visit at https://przybysz.duw.pl
    On Monday, Tuesday, Thursday and Friday 9:00 a.m. – 4:00 p.m.; Wednesday 8:00 a.m. – 6:00 p.m.

    At the Provincial Office of Lower Silesia in Wrocław
    Section of Civic Matters and Foreigners
    Pl. Powstańców Warszawy 1

    or in one of the three Delegation offices of the Office:

    1. Delegation office in Legnica
      ul. F. Skarbka 3
      59-220 Legnica
    2. Delegation office in Wałbrzych
      ul. Słowackiego 23a
      58-300 Wałbrzych
    3. Delegation office in Jelenia Góra
      ul. Piłsudskiego 12
      58-500 Jelenia Góra

    After coming to the Office approach the ticket machine of the line management system, type in the reservation number, get the ticket and wait for your number to be called out and once it is, approach the indicated post.

  2. By mail to the address:

    Dolnośląski Urząd Wojewódzki we Wrocławiu
    Wydział Spraw Obywatelskich i Cudzoziemców
    pl. Powstańców Warszawy 1
    50-153 Wrocław

REMEMBER: registering of the account on the Information Portal - https://przybysz.duw.pl,  filling out the application on-line in the system, printing it out and submitting in the Office may make proceeding process of your application shorter and will allow you to monitor your case!

 

What documents must I submit?

In the event of a natural person:

  1. The application for entering an invitation to the invitation register (Application) register – completed legibly in block letters in the Polish language. You must provide a document proving the identity (i.e., identity card or travel document or residence card).
  2. Evidence of ability to cover the costs associated with the stay of the foreigner, including accommodation and meals, covering the cost of return travel to the country of origin or residence, or the cost of transit to a third country which provides permission to enter.
    You can attach, at your preference:
    • current bank account printout with information about the final balance on the account (i.e., generated no earlier than 30 days before the date of filing of the application). In the event of attaching an account printout, the ending balance should cover the entire period of the invitation – 515 PLN per month of the planned period of stay of a foreigner in relation to them, each dependent member of the family of the person being visited and each person invited by the foreigner in this period. The printout of the balance should contain the information "document generated electronically. It does not require a stamp and signature." or else it should bear the stamp and signature of the employee of the Bank. Example:I want to invite a foreigner from China for 6 months, I have no dependants. The required balance on the bank account is PLN 515 x 2 persons (person inviting and person invited) x 6 months + PLN 2,500 cost of the ticket to your country of residence = PLN 8680.
    • certificate attesting the employment together with the information on monthly salary and the type of contract (you must provide the financial resources in the amount of PLN 515 in relation to them per each dependant member of the family of the invited and each foreigner invited in this period). Example:I want to invite a foreigner from Ukraine for 6 months. I have one dependent child. PLN 515 x 3 persons (invitation giver, the invited foreigner, the child) + 200 PLN ticket to country of origin = amount equal or higher than the PLN 1745 of net monthly income documented by a certificate from the workplace.
    • a decision on adjustment of the pension in the amount of PLN 515 in relation to yourself, each dependant member of the family of the inviting person and for a person being invited and to each invited foreigner in this period. Example:I am retired, I don't have anyone dependant, I invite a foreigner from Ukraine for 6 months. PLN 515 x 2 persons (inviting person and invited foreigner) + PLN 200 for a ticket. You must present a document confirming the amount of the potential retirement/pension exceeding 1230 PLN net.

    If the above costs are covered together with your spouse, you must present the written consent of the spouse to cover such costs, along with documents proving the financial resources of the spouse. (CONSENT FORM)
    The cost of return travel of the invited foreigner to the country of origin or residence are as follows:
    • PLN 200 in the event of return travel to a country neighbouring with the RP,
    • PLN 500 for the return travel to the European country,
    • PLN 2500 in the event of travel to the non-European third country.
  3. Evidence of legal title to the dwelling, if the accommodation of the invited foreigner was indicated as residential premises of the inviter, or a document proving the ability to provide an accommodation in another place, for example:
    • the deed or current extract from the land registry (if you include the case file of ownership file only for the parcel, you must additionally include confirmation of putting the building to the usage or the decision on the tax of the property),
    • the allocation of cooperative premises,
    • Municipal premises lease agreement (in the event of the delivery of the lease agreement of other premises than communal, it must be accompanied by the consent of the owner of the apartment for the accommodation of a foreigner in the above premises) (CONSENT FORM)
    • the ability to provide the foreigner with a residence elsewhere (e.g. hotel reservation. Hotel reservation should indicate who reserved a hotel, for whom and for how long).

Important! You must submit the copies of the above documents (you should have the originals for insight during the submission of the application).

In the event of a natural person conducting business:

  1. The application for entering an invitation to the register of invitations – completed legibly in block letters in the Polish language.
  2. A document proving the identity (i.e., identity card or travel document or residence card).
  3. Evidence confirming the ability to cover the costs associated with the stay of the foreigner, including accommodation and meals, covering the cost of return travel to the country of origin or residence, or the cost of transit to a third country which provided permission to enter, e.g.
    • the last settlement with the Tax Office concerning the achieved revenue (a copy of the annual PIT – along with the proof of postage to the Tax Office – the original for insight) or
    • current bank account printout with information about the final balance on the account (i.e., generated no earlier than 30 days before the date of filing of the application). The amount of funds in your account is required as in the case of natural persons. The printout of the balance should contain the information "document generated electronically. It does not require the stamp and signature." or should bear the stamp and signature of the employee of the Bank.
  4. Evidence of legal title to the dwelling, if the accommodation of the invited foreigner was indicated as residential premises of the inviter, or a document proving the ability to provide an accommodation in another place, for example:
    • the deed of ownership of the premises or current extract from the land registry,
    • the allocation of cooperative premises,
    • Municipal premises lease agreement (in the event of the delivery of the lease agreement of other premises than communal, it must be accompanied by the consent of the owner of the apartment for the accommodation of a foreigner) or
    • the ability to provide the foreigner with a residence elsewhere (e.g. hotel reservation. Hotel reservation should indicate who reserved a hotel, for whom and for how long).
  5. Entry in the register of economic activities

Important! You must submit the copies of the above documents (you should have the originals for insight during the submission of the application).

In the case of a legal person (when the inviter is a legal person, a person entitled to bind the civil law established in the National Court Register applies to this proposal):

  1. The application for entering an invitation to the register of invitations – completed legibly in block letters in the Polish language.
  2. Evidence confirming the ability to cover the costs associated with the stay of the foreigner, including accommodation and meals, covering the cost of return travel to the country of origin or residence, or the cost of transit to a third country which provides permission to enter, e.g.
    • current bank account printout with information about the final balance on the account (i.e., generated no earlier than 30 days before the date of filing of the application). The required monthly amount is PLN 515 for every month of the intended stay and the financial means enabling the return travel of the invited foreigner to the country of origin. In addition, the printout confirming the amount of the balance should contain the information "document generated electronically. It does not require the stamp and signature." or should bear the stamp and signature of the employee of the Bank, or
    • CIT – 8 for the previous year, together with the confirmation of the postage to the Tax Office,
  3. Evidence of legal title to the dwelling, if the accommodation of the invited foreigner was indicated as residential premises of the inviter, or a document proving the ability to provide an accommodation in another place, for example:
    • the deed, assignment of the cooperative premises, tenancy agreement, the consent of the owner of the apartment for accommodating a foreigner, or
    • Hotel reservation (the hotel reservation should indicate who reserves a hotel, for whom and for how long).
  4. The current extract from the National Court Register

Important! You must submit the copies of the above documents (you should have the originals for insight during the submission of the application).

In the event of the association:

  1. The application for entering an invitation to the register of invitations – completed legibly in block letters in the Polish language.
  2. Evidence confirming the ability to cover the costs associated with the stay of the foreigner, including accommodation and meals, covering the cost of return travel to the country of origin or residence, or the cost of transit to a third country which provide permission to enter, e.g.
    • current bank account printout with information about the final balance on the account (i.e., generated no earlier than 30 days before the date of filing of the application). The required monthly amount is PLN 515 per month of intended stay of a foreigner. In addition, the printout confirming the amount of the balance should contain the information "document generated electronically. It does not require the stamp and signature." or should bear the stamp and signature of the employee of the Bank.
  3. Evidence of legal title to the dwelling, if the accommodation of the invited foreigner was indicated as residential premises of the inviter, or a document proving the ability to provide an accommodation in another place, for example:
    • the deed, assignment of the cooperative premises, tenancy agreement, the consent of the owner of the apartment for accommodating a foreigner, or
    • Hotel reservation (the hotel reservation should indicate who reserves a hotel, for whom and for how long).
  4. The current extract from the register of associations.

Important! You must submit the copies of the above documents (you should have the originals for insight during the submission of the application).

NOTICE! The invitation entered in the register of invitations is valid within the period for which the inviter invited a foreigner, not longer than 1 year.

 

What are the fees?

The fee for entering the invitation to the register of invitations is PLN 27 for 1 invited person

The fee should be paid to the following account:
Gmina Wrocław
pl. Nowy Targ 1-8, 50-141 Wrocław
PKO BP S.A.
82 1020 5226 0000 6102 0417 7895 

Remember to attach the confirmation of the payment to the application.

If you have a representative, then the stamp duty for the submitted authorization is PLN 17,00

THE fee for representation will be paid to the account:

Gmina Wrocław
pl. Nowy Targ 1-8, 50-141 Wrocław
PKO BP S.A.
82 1020 5226 0000 6102 0417 7895

 

When and where can I collect an invitation?

After checking the status of the case in the application: https://przybysz.duw.pl

in the Lower Silesian Voivodship Office in Wrocław
Department for Civil Affairs and Foreigners
pl. Powstańców Warszawy 1

or in one of the three Regional Offices of the office:

  1. Regional Office in Legnica
    ul. F. Skarbka 3
    59-220 Legnica
  2. Regional Office in Wałbrzych
    ul. Słowackiego 23a
    58-300 Wałbrzych
  3. Regional Office in Jelenia Góra
    ul. Piłsudskiego 12
    58-500 Jelenia Góra

The receipt of an invitation should be made by the applicant or his representative holding a special power of attorney to collect it. (POWER OF ATTORNEY FOR RECEIPT).

In the event of release by the office of a decision to refuse the entry of invitation to register of invitations or remission of proceedings, the decision is sent by mail (return receipt confirmation) to the party.